Function and benefits of asset labels

Asset tags are a really useful tool organisations, both large and small, use to track their property. This can include both fixed assets, such as road signs, bridges and sewage systems, and moveable assets, such as computers, laptops, mobile phones and printers.

Each tag contains a unique number or barcode which connects it to each asset. This enables the asset’s journey throughout the organisation to be tracked.

Tags come in a variety of formats, including warehouse barcode labels, traffic sign asset tags, utility asset tags, warehouse rack labels and foil asset tags. Generally made of either metal, polyester or plastic, the tags can also be made tamper-evident to deter theft. This wide range of asset tag formats enables businesses to design a custom-made solution to meet their individual needs and can include as much information about the business as required, including the company logo or simply just basic company details.

Asset tags provide many benefits to organisations. Fixed asset tags can help to collect useful data on how assets are used, manage routine maintenance and track repairs.

Tags on moveable property help an organisation to keep track of items that are rarely kept in one place, such as laptops and mobile phones, and act as a deterrent for theft. Tags can also be used to monitor repairs and identify when particular assets may need to be replaced or upgraded.

Asset tags provide a cost-effective and secure solution for ensuring business property remains protected.

What are asset tags?

If you’re wondering about the exact function of an asset tag, then keep reading! Asset tags allow you to identify equipment using a unique bar-code or serial number. They are typically labels which contain an adhesive backing. Common materials that are used for an asset tag include laminated polyester or anodised aluminium. You typically find that common designs also include a border that includes your company logo.

We use barcodes on asset tags for two main reasons, firstly, to reduce the risk of field entry errors and to help speed up data entry. The main function of an asset tag has evolved, to accommodate more mobile, smaller and more valuable assets. Due to this, asset tags themselves have changed and become smaller, more resistant to tampering and more closely integrated with tracking software for your assets.

There are four main functions of an asset tag. These are outlined below.

1. Track equipment

Asset tags are used to track equipment or products as they move around from one place to another. Asset tags will stay with the asset itself – over its lifetime. So essentially they are used for a check-in and check-out procedure.

2. Inventory control

Asset tags allow you to tell what assets are actually yours. They are the critical link as you perform audits of your asset list periodically and calculate the value of your asset over its lifecycle.

3. Prevent theft

You can make it easy for anyone to return an instrument or valuable piece of technology to its correct owner. This helps prevent any accidental misappropriation of your asset by another department.

4. MRO information

By scanning a barcode, you can quickly bring the user to a database of maintenance schedules or repair instructions for your asset.

What are asset labels?

Asset labels or tags can provide an incredibly efficient way to monitor a company’s physical assets. When combined with a tracking program, these labels can form the foundation for a smooth process of repairs, maintenance and inventory control.

What can asset labels be used on?

Asset tags can be used on a whole host of physical assets. Physical assets are generally defined as moveable assets, which includes furniture and equipment that is not part of a building or fixed infrastructure – for example, laptops and other office equipment are considered moveable assets.

Fixed assets are also known as infrastructure assets and generally remain in a fixed location during their entire lifespan. Signs, lighting or any equipment that is permanently fastened in place is considered to be a fixed asset.

Asset labels can be used on both of these types of physical asset to track maintenance and repairs or to help you keep on top of organisation.

What types of asset labels are there?

Foil labels are the most common type and are often used for equipment, including computers and machinery. These labels are made of durable anodized aluminum that is still flexible enough to sit firmly on uneven surfaces.

Polyester labels are available with an over-laminate that protects the graphics and text from scuffing. Therefore, this type of label is perfect for use in offices on typical fixtures, furniture and computer equipment.

If your equipment is either outdoors or in a harsh indoor environment, durable aluminium labels will be the solution for you. These labels are often designed to withstand knocks, abrasion, heat and chemical damage.


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